An alternative to the physical data room involves the setting up of a virtual data room on cloud (TH-AMS) or on premises (TH-DOC)
A virtual data room is designed to have exactly the same strengths as a conventional data room: controlling access, viewing, copying and printing as well as setting time limits on viewing and logging. It has none of the disadvantages of being in a standard, physical location, needing couriers to move documents or transporting of key staff and personnel back and forth. It is also accessible 24/7 over the allowed period. With a virtual data room, documents reach the regulators and investors in a more efficient and timely manner. Due to their efficiency, a growing number of businesses and industries have moved to using virtual data rooms instead of physical data rooms.
In the process of mergers & acquisitions the data room is set up as part of the central repository of data relating to companies or divisions being acquired or sold. The data room enables the interested parties to view information relating to the business in a controlled environment.